For trades, service companies, agencies and field teams
From the hour worked to the invoice paid.
WorkOrders is a web app where your team logs time and work orders in the field or at the office, and you invoice those same hours with a UPN QR code. Travel orders, expenses, schedules, approvals and a client portal are all in one place.
No card needed. Set up your company in a few minutes.
- UPN QR and SI00 reference
- Phone, tablet, computer
- Client portal
- Data stored in Slovenia
Today
RunningBirch Home
SRV-151 Heat pump inspection
1:24:36
Stop- SRV-142Air conditioner serviceHotel Linden 2:15
- MNT-88Lighting installationGrain Bakery 3:30
- Travel to site · 46 kmTravel order 0:45
Everything in one place
Fewer spreadsheets, less searching, no forgotten hours
What your team does during the day is recorded once and used everywhere: in reports, on invoices and for payroll.
Timer and time entries
Start it on your phone when the job begins. You can also add hours later, and the app reminds you when a day stays empty.
Work orders and tasks
Clients, projects and tasks with a description of the work. Every entry knows who it was for and at what rate.
Invoices with UPN QR
A PDF with a UPN QR code, SI00 reference, VAT by rate and the company bank account you choose. Send it by e-mail.
Quotes and credit notes
Send quotes by e-mail, fix a mistake on an invoice with a credit note and bill regular services with recurring invoices.
Travel orders
Kilometres, routes and allowances by month. Employees submit them for approval; managers print or forward them.
Expenses with receipts
Take a photo of the receipt on your phone, link the expense to a client and send it to your manager for approval.
Team schedule
Who is at which site and when, by week and month, for the whole team on one screen.
Approvals and month lock
Managers approve hours, expenses and travel orders. An approved month is locked so reports don’t change afterwards.
Roles and permissions
Administrator, manager and worker, or your own roles. Workers don’t see prices or data they don’t need.
Client portal
Clients sign in with a one-time code by e-mail and see their work orders, invoices and quotes.
Inventory and materials
Stock levels and movements, so you know what was used on which job.
Integrations
Jira, Plane, fin. and webhooks for Zapier, Make or n8n. Data goes where you need it.
How it works
Three steps to your first invoice
-
1
Create your company and invite the team
Enter your company details and bank account, invite colleagues by e-mail and give them roles.
-
2
The team logs time and work
On phone or computer: timer, work orders, travel orders and expenses, each on the right project.
-
3
Invoice the hours
Choose the client and period; lines fill in from the hours worked. The PDF with UPN QR goes out by e-mail.
Time tracking
Time is recorded while the work happens
The technician starts the timer on the phone when arriving at the client and stops it when leaving. Hours are rounded by the project rules, and the rate comes from the member, task, project or client.
- Timer on the phone, nothing to install
- Rounding by project rules
- Reminder when a day has no entries
rounded to 15 min36 h
Invoices
From hours to an invoice with a UPN QR code
Invoice lines fill in from the hours worked; add materials and travel as extra lines. Discount and VAT are calculated by rate, and the PDF has a UPN QR code and SI00 reference, so clients pay by scanning it in their mobile bank.
- PDF with UPN QR, SI00 reference and your bank account
- Discounts, multiple VAT rates, foreign currency
- Credit notes, recurring invoices and sending by e-mail
Invoice 2026-0142
- Air conditioner service6.5 h
- Material: F7 filter2 pcs
- Travel46 km
- Net
- €882.89
- VAT 22%
- €194.24
- Amount due
- €1,077.13
- Reference
- SI00 2026-0142
- Due date
- 14. 11. 2026
Connected to fin.
Payments match themselves
If you use fin., issued invoices are sent there. When a payment with the invoice reference reaches your bank account, the invoice in WorkOrders is marked as paid, and your list of open invoices stays accurate.
- Issued invoices go to fin.
- Payments matched by reference
- E-mail reminders about overdue invoices
Team and approvals
Managers see everything, workers only their own
Each member has a role. Workers enter hours, expenses and travel orders; at the end of the month the manager approves them and locks the month. You can require two-factor sign-in for the whole company.
- Administrator, manager, worker or your own roles
- Approval of hours, expenses and travel orders
- Locking approved months
- AK Ana Kovač152.50 h Approved
- MH Marko Horvat168.00 h Waiting
- TZ Tina Zupan140.25 h Locked
Schedule and field work
See who is where on one screen
Plan the team by day and client. Workers see their schedule on the phone and submit the travel order with kilometres when they return.
- Schedule by week and month
- Travel orders with allowances
- Expenses with a photo of the receipt
Client portal
Clients see what you did
Give the client’s contact person access to the portal. They sign in with a one-time code by e-mail, no password needed, and see work orders, invoices as PDF and quotes. Fewer calls asking what the work was.
- Sign-in with a one-time code by e-mail
- Work orders, invoices and quotes
- Each client sees only their own data
Client portal
Hotel Linden Ltd
- Air conditioner service14 OctDone
- Filter replacement28 OctDone
- Invoice 2026-0142€1,077.13Paid
Integrations
Jira, Plane and your own tools
Issues from Jira (Cloud and Data Center) or Plane become tasks with their status and a link, and time logged on them goes back as worklogs. Webhooks for issued or paid invoices trigger your automations in Zapier, Make or n8n.
- Jira and Plane: tasks, status, worklogs
- Webhooks signed with HMAC
- fin. for payments and analytics
Who it’s for
For companies that bill for work done
From sole traders to companies with several crews in the field.
Electrical, HVAC and service
Work orders in the field, materials and kilometres on the invoice.
Construction and installation
Several crews, several sites and a schedule everyone can see.
Agencies, IT and consulting
Hours by project, Jira and Plane, invoices by rate.
Workshops and crafts
Log hours on the phone and invoice the same day.
Security and privacy
Your company’s data stays yours
WorkOrders is developed and maintained by the Slovenian company UniCode s.p.. We process data under the data processing agreement you accept when you register.
- Data is stored on a server in Slovenia. Each company’s data is kept separate, and access is limited by role.
- We don’t sell data or use it for advertising. There is no analytics or ad tracking inside the app.
- When the contract ends, we export your data on request and then delete it.
Two-factor sign-in
Authenticator app, code by e-mail or passkey. The company can require it for everyone.
Separate company data
Every query is limited to your company, integrations included.
Encrypted tokens
Keys for Jira, Plane and other systems are encrypted in the database.
Wherever you are
Phone, tablet or computer, in the browser or installed on the home screen.
FAQ
Frequently asked questions
What is WorkOrders?
WorkOrders is a web app for companies and sole traders who bill for work by the hour or by task. It combines time and work order tracking, travel orders, expenses, team schedules, approvals, quotes, invoices with UPN QR codes and a client portal. It is developed by the Slovenian company UniCode s.p.
Who is WorkOrders for?
Trades, service technicians, installers, construction companies, agencies, IT and consultants: anyone who needs to know how much time the team spent on each client and bill for it.
Does WorkOrders create invoices with a UPN QR code?
Yes. The PDF invoice has a UPN QR code, SI00 reference and the company bank account you choose; VAT is calculated by rate and discounts are applied. You send the invoice by e-mail, fix mistakes with a credit note and bill regular services with recurring invoices.
Does WorkOrders verify invoices with the Slovenian tax authority (FURS)?
No. WorkOrders does not perform fiscal verification of invoices, so it is meant for invoices paid by bank transfer. For cash payments, use a certified cash register system.
Does it work on phones?
Yes. WorkOrders runs in the browser on phones, tablets and computers, and you can install it on your phone’s home screen like an app. The timer, time entries, travel orders and expenses with receipt photos are designed for phones.
How do clients see work orders and invoices?
Through the client portal. Give access to the client’s contact person; they sign in with a one-time code sent by e-mail and see only their own company’s work orders, invoices and quotes.
Does WorkOrders integrate with Jira and Plane?
Yes. Issues from linked projects in Jira (Cloud and Data Center) or Plane become tasks with their key, status and link. Time logged on these tasks is sent back as worklogs, and closed issues archive the task.
Can I connect WorkOrders to other systems?
Yes, with webhooks. When an invoice is issued or paid, a work order is created and on other events, WorkOrders sends a signed message to your endpoint, for example Zapier, Make or n8n. With the fin. app, invoice payments are matched automatically.
Where is the data stored?
On a server in Slovenia. Each company’s data is kept separate, and roles control access within the company. UniCode s.p. processes the data as a processor under the data processing agreement you accept when you register.
How is sign-in protected?
With a password and optional two-factor sign-in: authenticator app, code by e-mail or passkey, with recovery codes as backup. Administrators can require two-factor sign-in for every member and see active sessions.
How much does WorkOrders cost?
Registration needs no card and creates no payment obligation. For pricing and terms for your company, write to info@unicode.si.
How do I get started?
Create a company account with the short and full company name and VAT ID, accepting the terms of use and the data processing agreement. Then invite colleagues by e-mail, add clients and projects, and start tracking time.
Make this the last month you hunt for hours on scraps of paper.
Create your company, invite the team and send your first invoice from tracked hours. We help by e-mail.
No card needed. Data stays in Slovenia.
Who makes WorkOrders
Sebastian Novak
WorkOrders is developed and maintained by Sebastian Novak with UniCode s.p. from Ljubljana, the company that also makes the fin. app. Send questions and ideas to info@unicode.si.